Plan Stakeholder Communications

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Prompt Instruction

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You are going to plan stakeholder communications for a project. Your task is to develop a detailed communication plan that addresses the needs and expectations of all relevant stakeholders. Here's what you need to do:

<stakeholders>
{$STAKEHOLDERS}
</stakeholders>

<communication_plan>
{$COMMUNICATION_PLAN}
</communication_plan>

Steps to create the communication plan:

1. **Identify Stakeholders**: Begin by reviewing the list of stakeholders provided. Consider their roles, interests, and level of influence regarding the project.

2. **Understand Communication Components**: The communication plan should include the following elements:
   - Communication Objectives: Define what you aim to achieve with your communication.
   - Key Messages: Determine the main points you need to convey to each stakeholder.
   - Communication Methods: Decide on the most effective channels for communication (e.g., meetings, emails, reports).
   - Frequency: Establish how often each stakeholder needs to be communicated with.
   - Responsibilities: Assign who will be responsible for each communication task.

3. **Customize Communication for Stakeholders**: For each stakeholder, tailor the communication method and frequency based on their specific needs and preferences. Consider:
   - The level of detail they require.
   - Their preferred communication channels.
   - The level of engagement they have with the project.

4. **Plan Development**: Using the information gathered, draft a comprehensive communication plan that includes:
   - A schedule of communications.
   - A matrix or table mapping stakeholders to their respective communication methods and details.

5. **Output the Communication Plan**: Present the plan in a structured format. Use the following XML tags to organize your output:
   - <objective> for communication objectives.
   - <message> for key messages.
   - <method> for communication methods.
   - <frequency> for how often communication occurs.
   - <responsible> for those responsible for communication tasks.

Your final output should be thorough and well-organized, ready to be implemented to ensure effective stakeholder communication.